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SECTION 1: INSTRUCTIONS TO PROPONENTS
The Aboriginal Sport Circle established the National Aboriginal Hockey Championships (NAHC) in 2002 to serve as the premiere competition for young Indigenous hockey players in Canada.
The NAHC provides a forum for elite U18 male and female Indigenous youth and attracts participation from First Nation, Inuit and Metis across thirteen provinces and territories.
This annual event helps foster cultural unity and pride to celebrate the athletic abilities of Indigenous athletes from across the country.
Winnipeg won the bid to be the host city for the 20th anniversary of the National Aboriginal Hockey Championships in 2023. This week-long event from May 7 – 13 takes place at the Seven Oaks Arena located on 745 Kingsbury Avenue, Winnipeg, Manitoba. The 20th anniversary of the NAHC will be celebrated in 2023.
We are seeking proposals from qualified broadcasting production companies to supply and manage the Livestreaming production services for the 2023 National Aboriginal Hockey Championships (NAHC). These services will be required across two ice pads at the Seven Oaks Arena.
The goal is to cover all hockey games, and opening and closing ceremonies for families and communities to watch across the country. Attendance expectations are high.
The successful proponent will work with the chair/co-chair of the NAHC Host Committee (Host) to execute the overall requirements of Livestreaming production services for the NAHC in 2023.
The Host maintains full discretion over this RFP process and the award. It is the Host’s sole discretion which proposal provides the best value and is in the Host Committee’s best interest.
4. RFP Schedule
The following is the intended schedule for the proposal process. Proponents should comply with this schedule unless otherwise notified of any changes.
|RFP Posted||Monday, December 12, 2022|
|Deadline for questions regarding submissions of||Tuesday, Jan 3, 2022|
|RFP Closes||Friday, Jan 13, 2022 (5:00 pm CST)|
|RFP Awarded||Within two weeks of closing date|
|Project Start Date||May 7-13, 2023|
5. The Scope of Services Required
The contract that results from this process will consist of pricing for livestreaming production of all NAHC hockey games and opening and closing ceremonies. This listing is not intended to be all-inclusive. See Attachment A – Sample Services and Attachment B – DRAFT Hockey Schedule for more information.
Services and deliverables will include but are not limited to the following:
Additional information about the opening and closing ceremonies:
6. Proponent Qualifications
The proponent must process the following qualifications and experiences:
7. Proposal Requirements
1. The proposal must include the following:
2. Communications regarding the submissions of proposals are to be directed to: Wendy Creed (NAHC Chair) Email: [email protected]
3. The deadline for questions regarding submissions of proposals is Tuesday, Jan 3, 2022. The Host reserves the right not to respond to inquiries made after that date.
4. Inquiries and responses will be recorded and distributed to all Proponents at the discretion of the Host. Understand that information obtained from any other source is not official and may be inaccurate. Proponents agree not to rely on information from any other person in connection with this RFP.
5. If a proponent is of the view there are discrepancies or omissions in the RFP documents, or any clarification is required, the proponent is to contact the NAHC Chair. The NAHC Chair will respond in writing or, if in agreement there is a requirement for amendment or clarification, will issue an addendum.
6. The Host may, up to seven (7) business days prior to the closing date and time, issue additional information, clarification, or modifications to the RFP by written appendices issued by the NAHC Chair or their designate only. It is the proponent’s sole responsibility to ensure they have received all appendices’ prior to submitting their Proposal. It is the proponent’s responsibility to monitor the website and download all information. Any appendices become part of the proposal documents, and the proponent, in Section 2 on Proposal Form “A”, shall acknowledge receipt of appendices.
7. If a proponent wishes to verify a proposal has been received prior to the closing time, the proponent may contact the NAHC Chair. The proponent must identify the company name before this information will be released. No other information concerning the proposal will be released.
8. Proposals may be withdrawn by submitting a written withdrawal request to the same address to which the proposal was submitted prior to the closing time.
9. Proposals submitted by individuals or corporations are to be signed by such individuals in the presence of a witness. Proposals submitted by partnerships should be signed by all partners in the presence of a witness.
10. The goods are for the use of, and are being purchase by the Host, and are therefore subject to PST and GST Sales Tax.
8. Proposal submission guidelines
Proponent may submit their proposals digitally to: [email protected]
The Proponent should include a PDF file labelled: “NAHC 2023 Livestream RFP Submission_(Your Name)” and contain the following at a minimum:
9. Proposal Conditions
This is an invitation for proposals and not a tender call. No contract is formed by the submission of a proposal in response to this RFP. The Host may:
10. Proposal Evaluation
All RFP submissions will be opened after the closing date. The proposals and financial information will be reviewed and evaluated.
A meeting with the top proponents and the Host may be required to clarify proposal details.
11. Proposal Award
Award of this proposal will result in the signing of a contract by the successful proponent in a form acceptable to the Host in its sole discretion and agreed between the Host and the successful proponent.
12. General Conditions of Contract
For the assistance of Proponents only, and subject to the terms and conditions of this RFP, Section 4 sets forth anticipated General Conditions of Contracts.