Request for Proposals – Matawa Education Department Teacher Recruitment & Retention Resources and Online Presence
Request for Proposals
Matawa Education Department
Teacher Recruitment & Retention Resources and Online Presence
l. Background
Matawa First Nations Education
Matawa First Nations is a Tribal Council of nine Northern Ontario First Nations located in Nishnawbe Aski Nation (NAN). The Matawa First Nations Education Department provides quality, accessible, community based educational support services for eight Matawa First Nation schools. In addition, the Education Department provides post-secondary support services and operates the Matawa Learning Centre. Further information about the Matawa First Nations Education Department and the Matawa First Nation schools can be found on our website: http://education.matawa.on.ca.
Regional Education Strategic Plan 2015-2020
The Matawa Chiefs in Assembly approved by resolution the renewed Regional Education Strategic Plan. The new strategic plan includes ten strategic initiatives, each of which has associated short-, medium- and long-term goals. The ten strategic initiatives are:
- A Matawa First Nation Curriculum and Incorporation of First Nation Culture and History
- Special Education
- Student and Parental Supports
- Minimum Standards and Reporting
- Student Attendance, Retention and Completion
- Teacher Recruitment and Retention
- School Infrastructure
- Information Technology
- Post-Secondary School Readiness and Retention
- Partnerships
ll. Scope of Work
Matawa Education Department Website
The Matawa Education Department is seeking to:
- To expand Matawa Education department website (WordPress); and
- Produce a video for the Matawa Education website to provide an overview of teaching and living in Matawa First Nations communities.
- Revise the Matawa Teacher Orientation Handbook for the Matawa Education website and for distribution to staff in Matawa First Nations schools.
To this end, the Matawa First Nations Education Department is requesting proposals from qualified consultants, or firms with a demonstrated ability to provide professional services for the development of the online presence of Matawa Education Department. Specifically, the qualified consultant or firm will be required to:
- Review the Regional Education Strategic Plan for Education;
- Review the Matawa First Nations Management Education IT Plan;
- For each of the nine participating schools, expand the Matawa Education department website to include for online social media feeds and internal website tools for school activities, etc.;
- Produce a video for the Matawa Education website to provide an overview of teaching and living in Matawa First Nations communities; and
- Revise the Matawa Teacher Orientation Handbook to include updated community information and recent best practices in teaching First Nation children in First Nation communities, which will then be made available on the Matawa Education website and hard copies distributed to staff in Matawa First Nations schools.
Deliverables for this contract will include:
- Storyboard of the webpages being developed;
- An interim report on the progress of the project;
- Fully functioning pages for online platforms for each of the nine participating schools;
- A video accessed through the Matawa Education website that provides an overview of teaching and living in Matawa First Nations communities; and
- Digital and hard copies of the revised Matawa Teacher Orientation Handbook
lll. Requirements for RFP
- Company information
- A summary of process to be followed
- A schedule of activities
- Final pricing, including HST
- Three references from similar past projects
lV. Schedule of Work
| Activity | Description | Timeline | Deliverable |
| Review of Matawa | Through a review of available | To be | |
| Education’s Regional | documentation, become familiarized | determined | |
| Education Strategic | with the vision of Matawa Education and | ||
| Plan, IT Plan, and | tasks to be completed. | ||
| Matawa Teacher | |||
| Orientation | |||
| Handbook | |||
| Prepare additional | Based on the review of the above- | To be | Storyboard |
| functions of the | mentioned documents, a storyboard will | determined | |
| website for the | be created to map out the pages and | ||
| Matawa Education | integration of online platforms. | ||
| Department for | |||
| review | |||
| Draft interim report | Prepare an interim report on the | To be | Interim progress report |
| and present to the | progress of each of the activities. | determined | |
| Matawa Education | |||
| Department | |||
| Produce, present, | Film and edit a video to be published on | To be | Presentation-ready |
| and publish a video | the Matawa Education website that | determined | video |
| providing an | provides an overview of teaching and | ||
| overview of teaching | living in Matawa First Nations | ||
| and living in Matawa | communities. Prior to being published to | ||
| First Nations | the website, the finished video will be | ||
| communities | presented to the Matawa Education | ||
| Department. | |||
| Present finished | The website and handbook will be | March 31, 2017 | Website and handbook |
| website | presented in a user-ready state and | or sooner | presentations |
| modifications and | linked to the Matawa Education website. |
| the revised Matawa | Hard copies and digital copies of the | ||
| Teacher Orientation | handbook will be available to be | ||
| Handbook to the | distributed to the Matawa schools’ staffs. | ||
| Matawa Education | |||
| Department |
V. Deadline for Submission
Accepted until filled.
Vl. Delivery Schedule
The successful consultant will complete all work on or before March 31, 2017.
VII. Queries and Clarifications
For queries and clarifications regarding the RFP, please contact:
Sharon Nate, Education Department Manager
Matawa First Nations Education
28 Cumberland Street N., 5th Floor
Thunder Bay ON P7A 4K9
Telephone: 807-768-3300
Fax: 807-768-3301
E-mail: snate@matawa.on.ca
