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Treaty Department Administrative Assistant

REPORTS TO: FNS Executive Director and FNS Senior Policy Analyst

TERMS: Full-Time Employment Agreement

LOCATION: West Vancouver, BC

HOURS OF WORK: Monday to Friday 8:30 a.m. to 4:30 p.m. (May occasionally be required to work evenings and weekends)

DEADLINE: OPEN UNTIL FILLED

Are you a driven professional looking for an opportunity to learn and grow with a dynamic and passionate team?

First Nations Summit is looking for a Treaty Department Administrative Assistant to join our growing team!

ABOUT FIRST NATIONS SUMMIT

The First Nations Summit (FNS) is a provincial First Nations organization committed to advancing discussions with the governments of Canada and BC to support First Nations in conducting their own direct treaty negotiations. The FNS provides a forum for First Nations in BC to address issues related to Treaty negotiations, First Nations Title and Rights issues, as well as other issues of common concern.

Our work involves taking a leadership and advocacy role on a full range of issues affecting First Nations, including negotiations and implementation of treaties, agreements, and other constructive arrangements, as well as day-to-day social and economic issues.

At the FNS, we offer a dynamic work environment, opportunities for professional development, and a chance to make a meaningful impact in the lives of First Nations citizens and communities. If you’re passionate about driving positive change for First Nations and are looking for a rewarding career with ample opportunity to grow with us, we encourage you to join our team!

ABOUT YOU

• You’re organized and resourceful, enabling you to multitask effectively in a fast-paced environment.

• You have a strong work ethic and are committed to everything you do.
• Your keen eye for detail allows you to catch little things that might go unnoticed by others.

• You’re loyal to the core – dedicated, reliable, and willing to go above and beyond to ensure that both the team and FNS are successful.

• You’re self-motivated and independent but you won’t hesitate to jump in and support others on the team.

• You’re not afraid to ask questions when you’re unsure about something – you’d rather just get it right the first time!

• You’re passionate about supporting and empowering First Nations peoples and have a desire to contribute to positive change.

A DAY IN THE LIFE

• Take the lead in all things admin including preparing reports, responding to requests and inquiries, overseeing calendars and deadlines, and formatting and proofreading documents.

• Establish and maintain efficient paper and electronic filing systems, ensuring accessibility and organization.

• Stay at the forefront of negotiations by maintaining up-to-date information on negotiation statuses for each treaty table in the BC treaty negotiations framework.
• Curate and manage email distribution lists for dynamic working groups and bodies supported by the treaty department.

• Take charge of coordinating meetings, both virtual and in-person, handling logistics, scheduling, and preparation of meeting materials.

• Capture the essence of discussions hosted by the treaty department by taking detailed meeting notes and providing comprehensive summaries.

• Manage invoices from contractors, gather supporting documentation, and oversee internal approval processes.
• Prepare funding proposals for research and meetings, aligning with the objectives set by senior FNS staff.

• Provide essential support to the receptionist and dive into additional duties assigned by senior FNS staff, as required.

WHAT YOU BRING TO THE TABLE

• At least 5 years of experience in an administrative role.
• Advanced proficiency in Microsoft Office Suite, SharePoint, Dropbox, Doodle Poll and Adobe products.

• Exceptional verbal and written communication skills with a keen eye for detail.
• Strong event coordination skills with the ability to effectively book venues, arrange transportation, and manage accommodations, among other logistical aspects.

• A willingness to learn as you go! Having an open mindset and being eager to learn would be greatly valued.

• Excellent communication and interpersonal skills, with an upbeat personality and can-do attitude!
• Flexible schedule as work may occasionally include evenings and weekends.
• Ability to travel as required.

NICE TO HAVES

• Understanding of bookkeeping with experience managing financial records and transactions.

• Demonstrated proficiency in website development and design using WordPress.

OUR COMMITMENT TO YOU

We’re committed to our small but mighty team and taking care of our people. In addition to joining an organization that values you, your contributions, and your growth, some of the benefits you will receive include:

• Our compensation package is designed to reflect your skills, experience, and the value you bring to our organization.

o Compensation range: $64,000.00 to $74,00.00.
• Extended health benefits and dental plan to value the wellbeing of you and your family.

• A fulfilling and meaningful work environment where you will have the opportunity to contribute to positive change for First Nations communities.

• A culture that values diversity and inclusion and fosters a sense of belonging for all employees.
• Collaborating alongside a tight-knit and supportive team who are passionate about what we do.

• Experience the invigorating energy of collaborating with colleagues in the office!

If this sounds like what you’re looking for in your next opportunity, we want to hear from you!

Apply with your resume including references and cover letter today:
careers@fns.bc.ca

To learn more about the impact you’ll make, visit us at https://fns.bc.ca/

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