Administrative/Finance Assistant – Governance
Description: The Atlantic Policy Congress of First Nations Chiefs Secretariat (APC) is seeking a professional and highly skilled individual who will be responsible for providing cultural support services to:
⦁ Provide HSW services to clients impacted by the legacy of Day School, Residential School; and, Murdered and Missing Indigenous Women, Girls, and 2SLGBTQQIA (MMIWG2SLGBTQQIA); and,
The candidate would work in collaboration with various organizations and communities involved in similar work to assist clients’ emotional well-being at the local, provincial, and regional level. Furthermore, the candidate would support the emotional health and wellness of clients.
This position does not require reporting in person to the APC office in Cole Harbour, Nova Scotia. The employee will be expected to travel frequently throughout the Atlantic to deliver health support services. The employee’s location base is negotiable.
Who Can Apply: Applicants are required to possess relevant cultural knowledge to provide meaningful health support provider services. It is desirable for applicants to have completed high school, post -secondary degree, diploma or certificate from a recognized post -secondary institution. Those having a combination of relevant education and work experience will also be considered.
Experience: Applicants must have at least three to five years’ experience working with First Nations, preferably with clients impacted by the legacy of Day Schools, Residential School; and, Murdered and Missing Indigenous Women, Girls, and 2SLGBTQQIA. A combination of comparable, relevant, and recent education and experience will also be considered.
Abilities and Skills:
⦁ Should have extensive knowledge of Mi’kmaw and Wolastoqey communities, organizations, culture, and traditions;
⦁ Should have extensive knowledge of legacy of the clients impacted by the legacy of Day Schools, Residential School; and, Murdered and Missing Indigenous Women, Girls, and 2SLGBTQQIA., the Truth and Reconciliation Commission (TRC), the McLean Day Schools Settlement Corporation (MDSSC), the National Inquiry for Murdered and Missing Indigenous Women and Girls and the resulting Calls for Justice.
⦁ Possess a valid driver’s license, have a reliable vehicle, and be willing to travel when required;
⦁ Demonstrated ability to work independently as well as part of a team;
⦁ Excellent verbal and written communication and presentation skills;
⦁ Highly organized and able to work with minimal supervision to meet deadlines;
⦁ Must possess excellent interpersonal skills;
⦁ Possess the ability to network, build effective relationships, communicate appropriately, and represent the APC at meetings and other gatherings; and,
⦁ Must possess healthy self-care skills to mitigate vicarious trauma effects.
Salary: Depending on qualifications and experience
APC Head Office is located in Cole Harbour, Nova Scotia Location: Negotiable – Nova Scotia or New Brunswick Start date: As soon as possible
Benefits: Vacation/Sick Leave/Personal Days
Health and Dental Plan
Pension Plan
If you are interested, qualified and would like to be part of the APC team, please email in Word or PDF format only, the following documents:
⦁ a detailed cover letter explaining how you meet the position requirements and salary expectations (please quote APC Competition #2025-11-27 on the cover letter and subject line of your email);
⦁ an updated resume;
⦁ recent writing sample; and
⦁ the names/contact information of three work related references.
All above noted information must be sent by email only by 4:30 p.m. (Atlantic Standard Time) on January 16, 2026.
Email address: hr@apcfnc.ca
No applications will be accepted beyond the closing deadline. Interviews will be held in Dartmouth, Nova Scotia. If all qualifications are equal, preference will be given to persons of Aboriginal ancestry. While we appreciate the interest of all applicants, only those applicants selected for an interview will be contacted. No phone calls please. No interview or relocation costs will be provided.
Description:
Atlantic Policy Congress of First Nations Chiefs Secretariat (APC) is seeking to hire an Administrative/Financial Assistant to support the Governance Department. The position will work out of the APC Head Office located at 153 Willowdale Drive, Dartmouth, NS.
The position is responsible to assist in the coordination of meetings, workshops and seminars. In addition, the position relies heavily on confidentiality, teamwork, good organizational, communication and interpersonal skills. The candidate must demonstrate an ability to work independently when required; however, is also easily adaptable to coordinating with others on projects. This position also provides financial support to the Director of Finance.
Who can apply?
⦁ The successful candidate must possess a recognized diploma or certificate in office/administrative management/assistance (an acceptable combination of recent related work experience and education will be also considered);
⦁ 1-3 years recent experience working as an Administrative or Office Assistant;
⦁ 1-3 years’ experience working for a First Nation government, business or organization;
Abilities & Skills:
⦁ The candidate must demonstrate an ability to work independently as well as part of a team;
⦁ Highly organized, able to work with minimal supervision and meet deadlines;
⦁ Demonstrate excellent verbal and written communication skills;
⦁ Must possess excellent interpersonal skills;
⦁ Build effective relationships and represent APC in a professional manner at meetings or gatherings;
⦁ Must have an extensive knowledge of Mi’kmaq and Maliseet communities, organizations, culture and traditions.
Essential Functions and Duties:
⦁ Provide administrative/finance support to the Governance & Finance Dept.
⦁ Match POs with invoices and enter invoices into Simply Accounting System.
⦁ Prepare cheques with approval from Director of Finance, CFO and Executive Director.
⦁ Provide confidential administrative support for HR to Governance Staff.
⦁ Prepare purchase orders and follow recommendation and approval process.
⦁ Act as first point of contact at the front desk, incoming telephone calls.
⦁ Orders supplies for Governance team and building maintenance as required.
⦁ Order supplies for Finance team.
⦁ Collect and print off biweekly payroll forms; Enter timesheets into HR database.
⦁ Photocopying, filing, faxing, payable mail-outs; Classifies, sorts, files and retrieves correspondence, records and other documents as requested; Coordinate calendars, book travel itineraries and maintains associated records for staff; Initiates, composes and accurately types correspondence and administrative documents according to established guidelines; Edits for content, context, accuracy, consistency and the use of proper spelling, grammar and punctuation.
⦁ Send out meeting agenda, prepare meeting packages, take minutes, circulate draft minutes to members (amend if necessary) and include final signed versions of minutes in minute book. Maintains good rapport within the organization, First Nations communities and the general public by being courteous, cooperative and conscientious.
⦁ Assess filing needs and maintain well organized and accessible filing and record keeping systems; provide input into development and implementation of central filing system.
⦁ Ensure that SharePoint and webpage are up to date as requested by supervisor.
⦁ Assist in developing job postings & advertisements for employment opportunities.
⦁ Send out items for Finance via Courier.
Benefits: Vacation/Sick Leave/Personal Days
Health and Dental Plan
Pension Plan
Free Parking
Salary:
Location:
Start date:
$45,000 – $60.000
APC Head Office in Cole Harbour, Dartmouth, Nova Scotia.
As soon as possible
If you are interested, qualified and would like to be part of the APC team, please email in Word or PDF format only, the following documents:
⦁ a detailed cover letter explaining how you meet the position requirements and salary expectations (please quote APC Competition #2026-02-01 on the cover letter and subject line of your email);
⦁ an updated resume;
⦁ recent writing sample; and
⦁ the names/contact information of three work related references.
All above noted information must be sent by email only by 4:30 p.m. (Atlantic Standard Time) on February 27, 2026
Email address: hr@apcfnc.ca
No applications will be accepted beyond the closing deadline. Interviews will be held in Dartmouth, Nova Scotia. If all qualifications are equal, preference will be given to persons of Aboriginal ancestry. While we appreciate the interest of all applicants, only those applicants selected for an interview will be contacted. No phone calls please. No interview or relocation costs will be provided.
